BUTLER FOR YOU is conducting a confidential search on behalf of one of our long-standing clients in Atherton, California (Silicon Valley).
This Executive Personal Assistant opportunity in Atherton, CA, is a hybrid role based at the family’s primary residence as well as remote work and may require extensive domestic and international travel. The Executive Personal Assistant will work in close collaboration with the Chief of Staff, household staff, and external service providers to ensure seamless execution of all responsibilities.
The ideal candidate is polished, emotionally intelligent, and adaptable with a “no task too big or too small” mindset. A calm, respectful demeanour and the ability to maintain absolute discretion are essential. The household values a culture of mutual support, tranquillity, and excellence—everyone pitches in, and everyone is treated with equal respect.
Key Responsibilities
Travel Management
- Coordinate and book complex domestic and international travel arrangements for the Principals, including private air travel, hotels, ground transportation, dining, and activities.
- Create comprehensive travel itineraries with real-time updates and contingency planning.
- Assist with packing and unpacking, ensuring all items are organized, prepared, and accounted for.
- Ability to travel with Principals as needed
Calendar & Scheduling
- Maintain dynamic, ever-changing calendars for the Principals, including appointments, social engagements, and travel logistics.
- Liaise with the Chief of Staff and other staff to avoid scheduling conflicts and to prioritize activities.
- Provide daily and weekly briefings of upcoming commitments and events.
Personal Assistance & Errands
- Handle a variety of personal errands (shopping, deliveries, gift purchasing, returns, etc.) with discretion and efficiency.
- Ensure household items, clothing, and other essentials are organized and maintained to the family’s standards.
- Assist with seasonal wardrobe management, including coordination of tailoring and dry cleaning.
Pet & Animal Care
- Provide occasional support for the family’s animals (e.g., feeding, walking, scheduling grooming or vet appointments).
- Ensure travel or daily plans align with animal care needs.
General Household Support
- Support household staff as needed, especially during events, travel preparations, or busy seasons.
- Maintain a team-oriented, can-do attitude, helping where needed to maintain harmony and flow in the home.
- Manage vendors and service appointments with professionalism and follow-through.
- Anticipate the needs of the principal
Qualifications
- Minimum 3–5 years’ experience in a high-level personal or executive assistant role, preferably in a private household or UHNW environment.
- Outstanding organizational skills and meticulous attention to detail.
- Proven ability to handle sensitive information with discretion and integrity.
- Calm, unflappable demeanor and ability to perform under pressure in a fast-paced environment.
- Proficient with technology (Google Workspace, Apple products, digital calendars, itinerary software, etc.).
- Valid driver’s license and clean driving record; passport-ready and willing to travel extensively with the Principal.
- Pet-friendly and physically able to assist with lifting suitcases, walking dogs, etc.
- Flexible to be at the residence or run errands at a moment’s notice
Traits We Value
- Team player with a “pitch in wherever needed” mentality.
- Grace under pressure and a sense of calm efficiency.
- Respectful communicator with strong interpersonal skills.
- Service-minded with a proactive, anticipatory approach.
- Loyal, trustworthy, and invested in long-term success with the family.
- Fun and light-hearted
Benefits:
Remuneration: USD 150,000–180,000 per annum, plus healthcare allowance
Nationwide search; relocation assistance available
Interested candidates should email BUTLER FOR YOU / Sebastian Hirsch with full work history, a current photo and written references.
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